We are seeking a detail-oriented and organized Legal Assistant to join our legal team. The ideal candidate will have a strong understanding of legal procedures and terminology. This role requires excellent communication skills, both verbal and written, as well as proficiency in legal administrative tasks.
The Legal Assistant is a full-time unclassified position responsible for assisting the Executive Counsel with all legal documentation matters in the day-to-day legal services for the Port, Port Staff, and Port Board. This position also provides administrative management support for the Port’s operations, maintenance, and development as directed by the Executive Counsel. The Legal Assistant works under the direct supervision of the Executive Counsel.
Minimum Qualifications
- High school diploma
- Must possess a valid driver’s license
Preferred Qualifications
- Professional level legal secretarial experience
- Knowledge of legal documents and terminology
- Proficient in drafting routine correspondence, preparing, and proofreading legal and other documents
- Ability to multi-task, prioritize, and effectively manage time
- Must be professional, responsible, and reliable
- Proficient with computer and word processing software
- Detail-oriented and self-motivated
Job Concepts
The duties of the Legal Assistant shall include, but are not limited to, the following:
- Provide secretarial support for an attorney or several attorneys
- Perform recurring duties independently
- Prepare, type, and format legal correspondence, memoranda, transmittals, and other records including board meeting resolutions and ordinances
- Organize and maintain paper and electronic records
- Maintain the administrative records for time, travel, and expenses
- Schedule, create, and maintain calendar invites for meetings, hearings, and other appearances
- Perform additional responsibilities as assigned by attorneys and supervisors
Examples of Work
The position of Legal Assistant may consist of, but is not limited to, the following duties:
- Answer telephone calls, take messages, and direct calls to appropriate staff
- Prepare, proofread, and edit correspondence, reports, and other materials
- Ensure all documents and records are accurately mailed, submitted, and/or forwarded to the appropriate party
- Schedule depositions, meetings, and other appearances
- Handle administrative documentation
- Establish and maintain electronic files for identifying, recording, and classifying stored data; extract, assemble, and merge stored information to create new documents
- Prepare materials needed for meetings, such as agendas, handouts, binders, etc.
- Operate all office equipment necessary for the production of documents and records
Qualified Candidates Email resume to: hsherman@pphtd.com
Job Type: Full-time
Pay: $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Work Location: In person
